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This is my video diary from the Association for Project Management’s Women in Project Management Special Interest Group 21st Anniversary Conference last week. Approx 5m22s.

 

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Teri Okoro

Teri Okoro

Next month sees the APM’s Women in Project Management group holding the 2014 National Conference & 21st Anniversary of Women in Project Management in London. I spoke to Teri Okoro, Chair of the special interest group and part of the team behind the anniversary preparations.

Teri, what’s on the agenda for the WiPM SIG now you’ve hit 21 years? And what celebrations are planned to celebrate 21 years?

WiPM have taken time to reflect on past achievement as well as plan for the future. We’ve redefined our mission with four key elements:

  • developing a powerful profile
  • promoting a barrier free culture
  • engaging with and responding to project professionals
  • building a collaborative community.

We are just concluding our second survey which has highlighted key issues and concern for our project managers today which they want the WiPM to address. We will start to profile female project managers on our web pages shortly. A support group for those applying to step up to RPP and FAPM is planned.

WiPM have branded 21st anniversary events around the country. We are very excited about the 2014 National Conference & 21st Anniversaryscheduled on 25th September 2014 in London with Baroness Susan Greenfield and Dame Stephanie Shirley as keynote speakers in the afternoon and a separate evening event with Vanessa Vallely and the Funny Women. Further information can be found, and bookings can be made, online here: 2014 National Conference & 21st Anniversary of Women in Project Management.

21 years is a long time! What’s the biggest change you’ve seen in the project management arena since you started managing projects?

Technology is one key area of change in both our role as project and programme managers and in the way we communicate and operate as a SIG. Teams are able to communicate and share information faster as well as liaise over great distances. This is assisting with the complexity of projects but has also highlighted the critical contribution of people in delivering projects.

Women-sig-logo 2So what do you think the prognosis is for women in project management over the next 5 years?

It is mixed. Our 2014 survey showed more women – 70% actually – had been in the industry for less than ten years, and if this trend continues then the overall numbers will continue to increase. However the survey also highlighted concerns over career progression and maintaining a work life balance. More women were interested in exploring freelance and consultant options than in our previous survey. There was also a desire for best practice to be shared including work place practices.

While I am optimistic about greater numbers of women in project management, I am concerned that if this talent pool is not adequately nurtured and managed, it could impact adversely on job satisfaction and retention. Companies with progressive workplace practices will continue to attract and retain women PMs.

What advice would you give a woman wanting a career in project management?

It’s challenging and can be quite fulfilling. It is well suited to women and utilizes skills that they have developed in everyday life. The huge range of sectors is also a plus. Planning for career progression is however as important as successfully delivering on projects and programmes. Let others be aware of your successes, be willing to take risks and learn from situations that do not turn out as planned. A sponsor is not optional as their support is key over time regardless of your own network. Finally, choose your employer carefully to maintain a good work life balance.

Women in project management also should be mindful that what gets them into a particular role will not necessarily move them on to the next stage. They have to be reflective and aware of the often unwritten rules of the workplace.

Finally, I’ve heard about the Inspire project. What’s it all about and how can we get involved?

The Inspiring the Future: Inspiring Women project is an external initiative which encourages young girls to aspire to careers they would not ordinarily have considered. They are looking to get 15,000 volunteers and are more than halfway there. WiPM is championing this initiative during our anniversary year, encouraging project managers both male and female to sign up. The time commitment is just one hour a year to visit a school close to your home or workplace and promote project management as a career choice.

APM overall is also supporting Inspiring the Future campaign and monitoring the number of project managers signing up. WiPM are commissioning a video for use in schools by both project managers and career advisors.

Thanks, Teri!

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woman in PCThis is a guest post by Lee Carnihan.

After more than ten years working in digital I’ve met a dozen or so female project managers but only two female web developers. Yes, two. I can still remember their names. Laura and Tanya. My anecdotal experience, sadly, seems to confirm the statistical reality that women in tech are in decline. So what’s going on? Why is it so hard being a woman in tech?

Being a digital project manager is a tough challenge for sure: you occupy the space in between the rock and the hard place. You need to be organised and plan ahead, yet you need to be creative and think on your feet when something doesn’t go to plan. You need to mitigate risk yet have the courage to press ahead when you don’t and can’t have all the facts to hand. The most demanding task though is having to communicate in different languages to a huge variety of people with opposing perspectives: talk tech to developers, wax lyrical to designers, report progress, budgets and bottom lines to the sponsor, and be a careful mix of attentive and instructive to all the people who’ll benefit from the end product be it an app, a website or a digital policy – they are all complex products to create requiring an equally complex skill set.

“It isn’t that girls can’t do it, it is that they are choosing not to do it.” Anne-Marie Imafidon

Are men really better at meeting that kind of challenge and therefore naturally drawn to it, and women worse and thus repelled? In my experience I’ve never observed women doing consistently better or worse than men, or vice versa. Mind you, I can’t say I’ve been looking out for a difference; I’m too busy getting on with being a project manager. One former digital executive who worked for a global IT firm shared with me her own personal experience and thoughts on being a female tech professional:

“Overall one can say that generally women always have to prove their competencies, when men just need to show up – dominant ideology – and that phenomenon is probably more present in certain types of profession than in others, where attributes are socially considered more ‘female’, like nursing or teaching.”

That women still have to prove themselves is disappointing to hear. Statistically, women may slowly be moving into more powerful business positions generally, but those gains are declining for IT or technical roles. Could a negative expectation of how they might be perceived be affecting whether or not they enter the IT or digital profession? Or could horror stories of how much harder they might need to work to achieve the same status as men be putting them off?

The only answer to that is yes, it’s possible. If a woman is going to have a harder time getting the same opportunities, promotions, salary, and recognition as a man then that is of course going to be an unnecessary and unfair barrier. And even though some women like Anne-Marie Imafidon, UK’s youngest graduate to attain a masters degree, are bucking the trend, she herself says “It isn’t that girls can’t do it, it is that they are choosing not to do it.”

Liz Dowling, Digital Project Manager at Sky

Liz Dowling, Digital Project Manager at Sky

So do the same observations and experiences hold true for digital project managers specifically? Liz Dowling, a digital project manager at Sky, shares her insight: “I personally don’t find a difference between a male or female project manager. The key is to have the right ingredients regardless of sex. Where I think it’s important for a woman to work with a difficult counterpart, again regardless of sex, is how you manage conflict without making it personal.”

So the key to being an effective project manager lies in your own level of skill and approach to conflict resolution, not in gender. This actually supports Anne-Marie’s suggestion that women can challenge existing barriers if they choose to.  Padmasree Warrior, Cisco’s Chief Technology Officer, is proof it’s possible. And despite finding it daunting to have so few female colleagues, being a woman in a traditionally male-driven industry might have helped:  “I always tell women that the fact that you’re different and that you’re noticed, because there are few of us in the tech industry, is something you can leverage as an advantage.”

What seems to be clear then is that while there doesn’t seem to be an overt and outright desire by men to not see women get into tech, we (men and women, that is) do need to continue breaking down lingering barriers and supporting the positive change already underway. There are many ways we can all do that: listen to women in the vanguard like Nelly Yusupova, CTO of Webgrrls International, promote industry awards like Drum’s 30 Under 30 which builds up the list positive female role models, and set up and fund formal organisations that raise awareness of the issues as well as challenge them. What are you doing to support women in technical roles your workplace?

Lee Carnihan is a passionate digital entrepreneur. He’s an optimist and loves helping people make the most of the web in whatever way he can. He started life as a designer, became a developer, turned into project manager and now writes about it all just for good measure.

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laptop and bearWith research showing that women taking 3 years off work to bring up children lose 38% of their earning power forever, it seems that managing your maternity leave is more important than you probably expected.

I asked the BCS Women’s group – a group of women working in science, technology and engineering – what advice they had for women returning to work after maternity leave. And the answers were both illuminating and a bit scary.

“Get all the help you can beg, borrow or steal, or can afford,” said Terry. “Make it as easy as possible. Whatever that means for you, an extra hour of child care a day, ready-made meals for kids (there are even some mildly healthy ones out there), or asking your neighbour to take the dog for a walk.” In Terry’s case, her daughter decided to stop sleeping the day she went back to work full-time and she stumbled through a year without sleep. A friend told her to hire a sleep consultant – an approach she fully recommends to anyone having difficulty getting their children to sleep.

“The one thing I found amazing when I went back to work was how very little had changed in the 8 months I had been off,” she said. “The same people, in the same meetings, talking about the same things. It took a few days or weeks, but I soon realised that I hadn’t forgotten everything I had known and that baby brain wasn’t quite all that was left rattling around in my head.”

“I realised that I hadn’t forgotten everything I had known.”

Terry

Getting back into office life

Getting up to speed at work is a challenge if you have been off for a while – and many UK mums take longer than the 8 months Terry took off work. “My company operated a return to work process,” explained Louise. “You had 3 months to work up to the hours you said you were returning to. For those three months they paid you for your full hours, so that stress was taken away.” When Louise returned to full-time work she found this policy very useful and she also managed to use outstanding leave and doing half days which meant she didn’t work a full week for a year.

“I think it’s also wise to have a plan for what you want to do,” she added. “When I submitted my plan it was accepted. Maybe I was lucky, but it forced me to think through what I wanted and to read all the policies relating to maternity leave and returning to work. I was also forced to evaluate what I wanted from do-ability perspective which so I had answers to potential questions.”

The job you did before might not work anymore

However, some women don’t appear to get the choices that they want. “It has got better for women in the last 25 years, because there is better enforcement of equality and diversity legislation,” said Judy. “For me in the late 1980’s it was very difficult to go back to work, and to work the hours I wanted/needed without impact to my career prospects.” For Judy, going back to her old company on part-time hours was impossible because there wasn’t that option for management level head office staff. “Although funnily enough,” she said, “it was OK for store staff.” She also felt that the travelling and long hours wouldn’t work with the times that local nurseries were available.

“I stayed at home for 6 years then was very lucky to get a full-time job locally in an organisation that worked flexi-time,” Judy said. “In my first week a devout Christian told me that my role was to be at home, and he didn’t get challenged.” Later on Judy became a single parent and changed to working part-time. But she still needed to be in the office every day for her team to have access to her. One manager repeatedly scheduled meetings 30 minutes before her going-home time and then complained that she wasn’t keeping up.

“When I had to have 3 months off for an operation I missed out on key training that was never rescheduled for me,” Judy said. “But, I survived it all…and so did my child. My advice is to always keep believing that it is your right to work if you want to. And it is better for your child/children for you to have a fulfilling life that sets an example for them, than to live a life of martyrdom which puts pressure on them to fulfil your aspirations.”

“Keep believing that it is your right to work if you want to.”

Judy

It isn’t just women who returned to work in the 80’s that found it difficult. Karen was forced to leave her job 4 years ago after it just wasn’t practical to go back to it. “I worked in a male dominated role in computer forensics and was working a 60 hour week and travelled internationally,” she said. “When I got pregnant I battled to be office based as I just couldn’t lug hefty kit around the world heavily pregnant.”

Karen took maternity leave with the option of going back to work, but she knew that going back to her old job would be a challenge. The commute into London from Essex, working long days, and having no family or friends to rely on made it impossible. “To make matters more difficult for me, a colleague 10 years younger than myself got pregnant a few months after me and returned to work full-time after 6 months,” she said. “They were relieved when I decided not to return as they didn’t know what role I would do.”

Karen is now desperate to get back to it. “My skills are only useful in London and I’ve no confidence anymore,” she said. “I feel I’ve gone from having a successful career to being a nobody just because I decided to have a child!”

Part-timers miss out on opportunities

If you do have the choice to go back to work, managing the lack of opportunity seems to be a common theme.

“The biggest challenge for me was not being offered the same opportunities as the full-timers,” said Marian. “Although not overt, that was nonetheless made quite clear to me. In order to avail myself of promotions and advancements I was told I had to return to full hours.” She was also told that she could only work part-time if her customers weren’t adversely affected.

“I was told I could only work part-time if my customers weren’t affected.”

Marian

Marian took a promotion and returned to working full-time recently. “I’m sure after a year at this new improved position I could apply for shorter hours again, and probably get them,” she said. “But then we’re back to being overlooked again when nice interesting opportunities come up. I just can’t quite see how to balance the two sides.”

Resist going full-time if you can is Marian’s advice. “Actually you will resist fairly easily if it is important enough,” she said. “At some point we have to weigh up the pros of having that time at home against the con (if it is a con) of not advancing where and when we’d like, and whichever is heavier on our soul then that is how we must jump.”

Managing your return to work

Going back to work can be difficult, and this idea from Queen’s University in Belfast may help make the move to the office less daunting. “Create a support group to link women going off on maternity leave with those recently returned from it,” suggested Lorna, a single parent of 14 years. If a formal support group isn’t possible, she recommends talking to someone else in the company who works part-time or who has a similar situation to you, even if they are in a different department.

Queen’s has a gold Athena Swan award for addressing gender equality. “Another idea from Queen’s is arranging a formal re-induction meeting with your line manager and others in your section,” Lorna said. “Asking for the dates of any team meetings to be planned well in advance will help you to make sure the meetings fall on the days that you are in work.”

“I only survived because I had a great child-minder.”

Lorna

As well as sharing the lessons and best practice from the university, Lorna has her own experiences to draw on too. “I only survived because I had a great child-minder,” she said. “I had to travel all over Northern Ireland and she looked after my boys or had one of her grown-up children babysit for me on the evenings that I was working late.”

She said that women returners shouldn’t be afraid to be a ‘broken record’ about their needs. “It may take some time for the new situation to sink in,” she said.

Managing your return to work, if you have the option of returning at all, can be a huge challenge. In the end, the piece of advice that most struck a chord with me was from Louise. “You have to be happy with your choice,” she said. “If you aren’t it won’t work.”

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5 tips for returning to work

As regular readers will know, I’ve been on maternity leave since January, working on The Parent Project. During that time I’ve still been blogging and writing for my Otobos clients on a part-time basis, supported by my wonderful family, and my new book, Shortcuts to Success, was published. But now it’s time to take it up a gear and get back to work properly.

Here are my 5 tips for returning to work as a project manager after maternity leave or a career break.

1. Arrange a handover

If you had someone cover for you while you have been away, make sure that you get a proper handover with that person. Don’t let your cover person leave too soon. Keeping your cover person on when you return to work is a cost for your company, so expect them to want you to do as short a handover as possible. However, two weeks is good, if you can negotiate it.

Use the handover time to get them to introduce you to any new project stakeholders or team members and to review the status of your projects.

2. Process your paperwork

Returning to work involves paperwork (doesn’t everything?). If you have worked your Keep In Touch days during maternity leave (in the UK you are entitled to 10 days of paid work without losing your maternity benefits – these are KIT days), then get your KIT paperwork in so you get paid.

Work out your holiday allocation as you’ll probably be returning part-way through the holiday year. If you were entitled to accrue holiday or to any paid leave during your time away, do the forms for that too.

Many people return to work part-time after maternity leave, so if this is a consideration for you, get your request for flexible working in as early as you can. This gives your manager plenty of time to review your case and make a decision about whether they can support your request for flexible working. Remember, in the UK your manager has an obligation to consider your request but they are not obliged to accept it.

3. Accept that your projects have moved on

As much as you’d like to slot right back in where you left off, that isn’t going to happen. Your projects have moved on, so accept it. Some of your projects may even have finished, and you could have missed out on the project closure or even the celebration!

That might leave you worrying about what you are going to work on next. You might be picking up a project in progress, or starting completely new work. Either way, you’ll have to get your head around the fact that your old project teams might not need you anymore.

4. Trust your skills

If you are returning from maternity leave, it can feel like a crisis of confidence. After all, you’ve been out of the workplace for anything up to a year (and in some countries it could be even longer). In that time some days your biggest achievement has been making sure everyone is up, washed, dressed and fed. How will you cope going back to the office? Will you remember your passwords? Or even your own phone number?

Trust your skills. For the last 9 months or so you’ve been project managing a family in transition. You can do your job – you have been doing it, albeit with different stakeholders. So chill. The office will have you back with open arms and you’ll fit right in.

5. Take it easy

Your priorities have changed. Whether it was a career break or maternity leave, you aren’t the same person that you were before you left. Whether you return to work full-time or part-time, be kind to yourself, your partner and your family. Take it easy and manage your return to work as a gradual transition.

What other tips do you have for people returning to work after a break? Let us know in the comments.

 

Background credit: Zinzibar

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Janice Haddon

Janice Haddon

As regular readers will know, I’ve been on maternity leave since January, and I’m now easing myself back into work. I spoke to Janice Haddon, a coach and management consultant who specialises in helping people return to work successfully (amongst other things). This is what she had to say about returning to work after a long absence, whether you’ve taken a career break, sickness absence, maternity leave or been unemployed.

Janice, why do business people find it difficult to come back to work after a long absence like maternity leave?

Being absent from the workplace for a long period is a difficult adjustment to make. When off work, people have a range of experiences that are entirely different from being in work – and when they are absent – the workplace changes and moves on. Colleagues leave, new ones start, processes change, clients and customers are different. One thing we can be sure of is that nothing ever stays the same – change is a constant.

Because things will have changed, this will impact on our knowledge and therefore our feelings of competence and what we feel we can achieve in the day when we return to work. If we have worked in a place for a long time and come back after a period of absence, people assume that we know what we are doing – and because we feel we ‘should’ know what we are doing – we don’t like to ask for fear of feeling or looking stupid.

Ah, that sounds like Imposter Syndrome to me. So what can women to do to ease the transition back to work? 

The key to this is understanding how to achieve life balance and happiness!  We can do this by getting our Essential Needs© met.  Our Essential Needs are:

  • feeling in control
  • feeling safe
  • connection to others
  • feeling competent and achieving things in the day
  • mental stretch and creativity, status – ie recognition for what you contribute and having privacy and down time.

For most of us we get our Essential Needs met through the workplace. While other areas of our life contribute to this, because of the amount of time we spend in work it naturally has a big impact on the levels of satisfaction we feel and how our Essential Needs are met.  When more than two or three of these Essential Needs are in levels of dissatisfaction, that’s when we feel unhappy and can even start getting a bit depressed.

Understand when you go off on maternity leave or another absence that your Essential Needs will be impacted. You won’t get the same level of connection as you won’t be in daily contact with colleagues, you won’t get the same mental stretch, sense of competence or achievement, status and recognition.  And let’s face it, with maternity leave, you are no longer in control – a small person is!

Yes, that’s certainly true! What’s your advice about keeping in touch with work while you are off?

Keep in touch but don’t get stressed about it! Good and responsible employers and close colleagues will keep you up to date with what is going on when you are off. They will want to get the right balance though so as to not swamp you with information. They will want to get this right so they support you and don’t overwhelm you. Have a conversation! Be clear on how much information you would like and how often and reach an agreement before you go off on maternity leave.  If you are on sick leave outline what you would like. Your individual needs will vary depending on you and your circumstances. Most employers will want to do the right thing, so help them to know what that is. 

Nothing stays the same. Don’t get stressed about it.

What is your top tip for dealing with the fact that it is very likely that your workplace has changed while you have been away?

Nothing stays the same. Don’t get stressed about it. Be open to change and relax into learning new things that have been put into place while you have been off. Develop a good working relationship with colleagues; they will support you in your return to work.

When you get back to work, take a little time to identify what is the same and what has changed. If there are new things to learn, set yourself some goals. Identify what resources you have around you to help and then work out how you are going to achieve them. Talk to your manager and agree targets, timescales and what support you need. Remember Rome wasn’t built in a day and while you might be able to hit the road running sometimes the best thing to do is stop and take stock. Identify what is needed to move forward positively and then you can carry on and succeed.

And any advice on work life balance?

Enjoy all parts of your life – that is what makes you whole. If you feel things aren’t quite in balance,  have a conversation, ask for support. In a conscious and respectful way explain to those around you how you feel and what help you need. Sometimes people just need to be asked!

Sometimes from the outside we look like we are fully in control and don’t need anything. The fact that inside is turmoil is another matter! So don’t get into that. It is all very well to look like a swan on the outside but we can only cope with the turmoil underneath the water for so long before we hit exhaustion. Don’t get to that stage. Understand how you feel. That is the happiness factor – the secret to life balance.

Thanks, Janice!

About my interviewee: Janice Haddon has over 25 years’ experience in strategic and operational Human Resources and management consultancy. Her latest business venture is Thrive in Life, aimed at helping professionals deal with change in the workplace. Janice is a qualified coach and is a Fellow of the Chartered Institute of Personnel and Development with a BSc (Hons) in Psychology, an MA in Psychotherapy and an MBA from Henley Management College.

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